Maintenance Specialist, Facility | alfanar Electric

Job Purpose

Provides essential administrative and operational support, focusing on cost tracking, budget control, and spare parts management. Coordinating interdepartmental tasks, ensuring policy compliance, and managing reporting, data systems, and SAP Real Estate module activities. Supports ISO documentation and audits, while identifying opportunities for performance improvement and ensuring alignment with department goals.

Key Accountability Areas

Cost Tracking and Budget Control

• Monitor costs related to spare parts acquisition, storage, and usage.

• Track and analyze costs to ensure budget adherence.

• Generate reports on cost control and budget status.

Administrative Support and Coordination

• Provide administrative assistance to all departments and individuals.

• Liaise with other departments to ensure smooth operations.

• Organize and manage administrative tasks to support efficient workflow.

Reporting and Data Management

• Prepare statistical and analytical reports for management.

• Manage and maintain spreadsheets and databases.

• Update department portals, shared folders, and ensure data accuracy.

SAP (Real Estate Module) Oversight

• Supervise and review all activities related to the SAP Real Estate module.

• Ensure SAP activities align with operational needs and business goals.

Policy Implementation and Compliance

• Assist in implementing policies and procedures.

• Ensure adherence to company standards and regulatory requirements.

Performance Evaluation and Recommendations

• Provide recommendations for improving performance metrics and operational indicators.

• Identify and raise critical incidents or operational issues for managerial attention.

Audit and ISO Documentation

• Prepare necessary documentation for ISO and audit processes.

• Ensure all required documents are accurate and ready for audits.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies