SPECIALIST, RECRUITMENT

Job Purpose

As a Recruitment Specialist, you will play a pivotal role in shaping the future of our organization by efficiently managing the recruitment process. Your expertise will ensure that we attract and hire top talent in a timely manner, adhering to the highest quality standards and company policies. By doing so, you will directly contribute to the achievement of our departmental operational plans and drive continuous development within the team.

Key Accountability Areas

Candidates Sourcing:

• Support in utilizing all recruitment recourses (recruitment agencies, e-recruitment, direct sourcing…etc.).
• Support in posting jobs over the job boards in a proper format.
• Support in acquiring new CV through networking with other agencies.
• Support in liaising between the business and overseas Recruitment Agencies on all matters relating to overseas recruitment.
• Support in liaising with the local colleges, institutions, university by establishing good report in order to promote better industry-institute interaction.
• Support in Organizing the Career day event at the colleges by liaising with the institution, colleges, in order to recruit the merit candidates.

Selection Interviews:

• Support in reviewing, screening, pre-interview applicants for positions as and when required accordingly to established guideline and procedures with full co-ordination with related departments.
• Support in searching, attracting and sourcing qualified candidates for different positions.
• Support in  conducting Initial Interviews to shortlist the best qualified candidates.
• Coordinate between recruitment and different departments for the final interview all related matters.
• Support in carrying out the employment approval process to extend offer to selected candidates.

Recruitment Process:

• Support the recruitment process for internal external (Clients) requirements. Identifying vacancies, receiving requirements, from the initial stages of identifying a vacancy through to mobilization of the candidate into the role using selected recruitment channels.
• Discuss with relevant Division coordinators / Managers, approved recruitment requisitions and prepare a recruitment plan of action for each projects.
• Follows up with offered candidates and prepare recruitment contracts.

Recruitment database:

• Update, maintain and operate the application database by gathering potential candidates for prospective positions in the future
• Searching on job boards, internet for qualified candidates.

Recruitment Reports:

• Updating the recruitment status by interacting with the internal and external consultants to ensure timely information
• Prepare and distribute weekly  monthly activity report to all division / managers and senior management, covering recruitment section activities, as required by current procedures.

Visa Preparations:

• Coordinate the visa process internally and externally.
• Prepare all Visa utilization documents and submit to the respective Recruitment Agency to ensure timely issuance of visa to the accepted candidate.
• Follow up with the recruitment agencies for visa stamping status of the candidates.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies