Receptionist | alfanar Electric

Job Purpose

Serve as the initial point of contact, creating a positive and professional atmosphere for visitors and callers. Manage the reception area efficiently, handle inquiries, coordinate appointments, and provide essential administrative support.

Key Accountability Areas

Employee Access and Security:

• Activate employees' punch access.
• Create new access cards and manage door access changes based on approved requests.
• Register details of all non-alfanar visitors.

Bank Card Management:

• Check bank details of bank cards received by post mail.
• Communicate with employees to facilitate the receipt of their bank cards.

Logistics and Shipments:

• Arrange the sending and receiving of DHL shipments, ensuring completion of necessary documentation and approvals.

Visitor Coordination:

• Communicate with concerned employees to facilitate meetings with visitors.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies