Tendering Engineer | alfanar Electric

Job Purpose

Support the smooth flow of sales inquiries, ensuring timely and accurate provision of quotations. Coordinate different project activities, contribute to the efficient execution of tasks, and promote a cohesive environment that supports overall project success.

Key Accountability Areas

Receiving and Registration:

• Receive RFQs through C4C or email.
• Carefully examine and officially log RFQs in the Tender Register.

Analysis and Optimization:

• Examine requirements based on customer specifications.
• Create optimized material proposals aligned with customer requirements.

Cross-Functional Coordination:

• Coordinate effectively with other teams and stakeholders to ensure a cohesive offer and meet deadlines.

Documentation and Archiving:

• Gather and archive documentation related to offers and orders.
• Document assumptions and decisions made during the tendering process for future reference.
• Maintain well-organized documentation folders on the server.

Tendering/Order Process:

• Manage the complete tendering/order process for SEC-Unit/Package Substations.
• Review BOMs and shop drawings from the Tendering team.
• Evaluate purchase orders for PSS components and provide necessary approvals/comments.

Preparation of Offers:

• Prepare comprehensive technical and commercial offers with detailed documentation.
• Respond to pre-qualification file requests with the necessary supporting documents.

Post-Bid Clarifications:

• Coordinate and diligently follow up to address post-bid clarifications.
• Collaborate with the Sales Team for essential approval/comments before and after order execution.

Review and Approval Processes:

• Examine sales IPOs to ensure consistency with the quotation.
• Acknowledge FG/FERT codes and delivery terms in coordination with Master data and Planning teams.

Materials and Design Compliance:

• Ensure the availability of all raw materials in the BOM.
• Adhere to customer comments and approved drawings.
• Review final design releases, prepare the ultimate BOM, and upload it in SAP.

Cost Releases and Safety:

• Collaborate with all operational teams for cost releases from finance.
• Implement and adhere to all safety and QMS procedures within the factory.

Role Accountability

HR Proficiency:

• Training of sub-ordinates and forming a team to get the work effectively.
• Provide leadership, coaching, and direction to subordinates in all aspects of their work.
• Delegate sub-ordinates in each respective assignment.
• Ensures fair distribution of tasks to maintain morale, motivation of subordinates.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Resolve any related problems arise and escalate any complex operational issues.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seeking automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Academic Qualification

Work Experience

Technical / Functional Competencies