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ADMINISTRATOR

Description: 

Requisition ID:28027  

 

Job Country:    Saudi Arabia (SA) 

 

Job City:          Riyadh  

 

 Group Overview:

  Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

 

 alfanar Building Systems

   alfanar Construction is classified as a Grade I contractor by the Contractors Classification Committee of the Government of Saudi Arabia.

  alfanar Building Systems manufactures and markets a variety of building construction products and systems. .

 

 The core manufacturing activities of the industries operating under alfanar Building Systems are:

   • Façade cladding, glazing systems and architectural aluminum products

   • Precast concrete products and architectural elements

   • Real estate development

Job Purpose

Support project execution by coordinating between construction, procurement, and finance teams, ensuring SAP requests, services, and payments are processed, tracked, and closed efficiently.

Key Accountability Areas

  1. Cross-Department Coordination
    1. Work closely with construction, procurement, and finance teams on daily SAP-related activities.
    2. Act as a coordination point to ensure smooth information flow and fast closure of requests.

 

  1. SAP Transactions & Requests
    1. Issue and process Service PRs and Material PRs in SAP.
    2. Prepare JCCs for subcontractor invoices based on site confirmation.
    3. Process SES (Service Entry Sheets) accurately and on time.
    4. Issue material and service reservations as required by the project.

 

  1. Payment Request Follow-Up
    1. Request payment initiation from Procurement after SES release and approval.
    2. Follow up on payment status to ensure timely processing and closure.
      Coordinate with Finance and Procurement to resolve any payment-related issues.

 

  1. Tracking & Control
    1. Track all SAP requests (PRs, POs, SES, JCCs, and payments) from initiation until final completion.
    2. Follow up on pending approvals and missing information to avoid delays.
    3. Maintain clear and updated trackers for all SAP activities.

 

  1. Reporting & Support
    1. Generate reports related to procurement, services, and payment status regularly.

Role Accountability

HR Proficiency:

  • Collaborate with teams to get the work effectively achieved. 
  • Ensure effective communication with peers and managers, and show openness to directions and feedback.

Delivery:

  • Execute the planned activities to meet the operational and development targets as per delivery schedules. 
  • Use resources effectively to achieve objectives within efficient cost and time.

Problem-Solving:

  • Solve any related issues arise and escalate any complex operational problems.

Quality:

  • Follow quality requirements and specifications for products or processes or related activities.

Business Process & Compliance:

  • Execute and comply related tasks as per defined policies, procedures, and work instructions. 

Safety:

  • Adhere to all Safety procedures and regulations.

Academic Qualification

Bachelor Degree in Business Administration

Work Experience

2 to 4 Years
Fresher - 0-2 years

Technical / Functional Competencies

Work Order Management
Ad Hoc Reporting
Clerical Documentation Standards and Procedures
Document Management
Document Preparation
General Inventory Management
General Invoice Processing

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