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ASSISTANT, ADMINISTRATOR

Description: 

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Job Purpose

This position exists to assist in performing support services administrative tasks efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Maintenance Coordination:

  • Help with communicating with all building attendants on daily basis to collect the required maintenance and opened maintenance tickets.
  • Assist in Generating maintenance tickets reports and follow up with maintenance team for the pending / late tickets.
  • Assist in checking all the newly vacant flats/rooms and open the needed maintenance tickets then follow up till completing the maintenance.

Facility Visits:

  • Visit housing buildings daily and evaluate building attendants twice a month using the standard checklist.
  • Help with performing regular quality inspection for all offices and common area then fill the evaluation checklists on weekly basis.

Housing Announcement:

  • Assist in publishing the vacant family units on the portal on weekly basis.

Cleaning and Pantry Items:

  • Coordinate with offices foreman to order the needed cleaning and pantry items
  • Assist in performing weekly inventory for cleaning and pantry items then send the report to facility manager.
     

Role Accountability

HR Proficiency:

  • Collaborate with teams to get the work effectively achieved.
  • Ensure effective communication with peers and managers and show openness to directions and feedback.

    • Delivery:

  • Execute the planned activities to meet the operational and development targets as per delivery schedules.
  • Use resources effectively to achieve objectives within efficient cost and time.

    • Problem-Solving:

  • Assist to solve any related issues arise and escalate any complex operational problems.

    • Quality:

  • Follow quality requirements and specifications for services, processes, or related activities.

    • Business Process:

  • Execute and comply related tasks as per defined policies, procedures, and work instructions

    • Health, Safety, and Environment:

  • Adhere to all Safety procedures and regulations.

    • Academic Qualification

    Diploma Degree in Administration Institute

    Work Experience

    2 to 5 Years

    Technical / Functional Competencies

    Work Order Management
    Ad Hoc Reporting
    Document Management
    Document Preparation
    Employee Records Maintenance
    Office Equipment Operation
    Spreadsheet Preparation
    Data Archiving

    Apply now »