Billing Specialist | alfanar Electric

Job Purpose

To ensure accurate and timely billing operations by managing invoices, financial data, and vendor accounts, while supporting cost control, maintaining data integrity, and coordinating with internal teams and service providers to resolve discrepancies and ensure smooth workflows.

Key Accountability Areas

Invoice Processing & Financial Transactions

• Perform accurate invoice entry and validation against supporting documents.
• Manage petty cash transactions, including recording and reconciliation.
• Handle data re-entry to ensure system accuracy and completeness.

Cost Analysis & Reporting:

• Prepare logistics cost comparison tables for management review.
• Submit reports to the Logistics Manager for approvals and decision-making.

Master Data & System Management:

• Upload and maintain logistics finance master data.
• Update exemption consumption software with approved exempted quantities.
• Ensure data integrity across all financial systems.

Documentation & Coordination:

• Follow up with freight teams and forwarders on missing or incorrect documents.
• Review, correct, and submit modified documentation in a timely manner.

Reconciliation & Vendor Management:

• Perform SOA reconciliation for all logistics service providers.
• Identify discrepancies and request missing invoices from vendors.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies