CONTROLLER, DOCUMENT

Job Purpose

Efficiently manage and organize the flow of documents, ensuring accuracy, accessibility, and compliance with established procedures and standards.

Key Accountability Areas

Document Management:

• Organize, store, retrieve, and distribute documents efficiently.
• Ensure documents are labeled, filed, and archived per company standards.
• Monitor revisions and remove obsolete versions.

Communication and Collaboration:

• Facilitate communication between departments for smooth document exchange.
• Coordinate with project teams to meet deadlines and deliver documents on time.
• Support and train staff on document management systems.

Compliance and Regulatory Affairs:

• Stay updated on industry regulations related to document management.
• Ensure documents meet legal and regulatory requirements.
• Assist with documentation for audits and inspections.

System Maintenance and Improvement:

• Monitor document management system performance and suggest improvements.
• Troubleshoot software issues and provide solutions.
• Develop best practices for document control to improve efficiency.

Risk Management:

• Identify document management risks and implement mitigation strategies.
• Establish backup and recovery procedures to protect documents.
• Collaborate with IT to ensure document security protocols are followed.

Role Accountability

HR Proficiency:

• Collaborate with teams to get the work effectively achieved.
• Ensure effective communication with peers and managers and show openness to directions and feedback.

Delivery:

• Execute the planned activities to meet the operational and development targets as per delivery schedules.
• Use resources effectively to achieve objectives within efficient cost and time.

Problem-Solving:

• Assist to solve any related issues arise and escalate any complex operational problems.

Quality:

• Follow quality requirements and specifications for services, processes, or related activities.

Business Process:

• Execute and comply related tasks as per defined policies, procedures, and work instructions

Health, Safety, and Environment:

• Adhere to all Safety procedures and regulations.

Academic Qualification

Work Experience

Technical / Functional Competencies