CONTROLLER, DOCUMENT

Job Purpose

Efficiently manage and organize the flow of documents, ensuring accuracy, accessibility, and compliance with established procedures and standards.

Key Accountability Areas

Document Control Duties

• Prepare, maintain, and control all housekeeping-related documents such as procedures, checklists, schedules, and reports.

• Ensure documents are reviewed, approved, issued, and updated according to the document control system.

• Maintain proper version control and ensure obsolete documents are removed from circulation.

• Distribute controlled documents to relevant departments, supervisors, and site teams.

• Maintain both hard copy and electronic filing systems for easy retrieval.

• Track document submission, approval status, and revisions.

Housekeeping Documentation

• Maintain daily, weekly, and monthly housekeeping inspection records.

• Control cleaning schedules, area responsibility charts, and waste management logs.

• Record housekeeping audit findings and corrective action reports.

• Maintain MSDS, chemical usage records, and cleaning material logs related to housekeeping.

• Support compliance with safety, environmental, and quality standards (ISO, HSE, etc.).

Coordination & Reporting

• Coordinate with housekeeping supervisors, site engineers, safety officers, and management.

• Assist in internal and external audits by providing required housekeeping documentation.

• Prepare summary reports on housekeeping compliance and performance.

• Ensure confidentiality and proper handling of company documents.

Health, Safety & Environment (HSE)

• Ensure housekeeping documents comply with site safety and environmental regulations.

• Support accident prevention through proper documentation of housekeeping standards.

• Promote cleanliness, organization, and safe work practices through accurate records.

Role Accountability

HR Proficiency:

• Collaborate with teams to get the work effectively achieved. 
• Ensure effective communication with peers and managers, and show openness to directions and feedback.

Delivery:

• Execute the planned activities to meet the operational and development targets as per delivery schedules. 
• Use resources effectively to achieve objectives within efficient cost and time.

Problem-Solving:

• Solve any related issues arise and escalate any complex operational problems.

Quality:

• Follow quality requirements and specifications for products or processes or related activities.

Business Process & Compliance:

• Execute and comply related tasks as per defined policies, procedures, and work instructions. 

Safety:

• Adhere to all Safety procedures and regulations.

Academic Qualification

Work Experience

Technical / Functional Competencies