COORDINATOR, FLEET

Job Purpose

To oversee the company’s vehicle fleet, ensuring compliance with policies, optimal maintenance, and alignment with operational requirements through effective interdepartmental coordination.

Key Accountability Areas

Vehicle Management:

• Ensure the proper handover and return of vehicles, ensuring accurate documentation and record-keeping.
• Administer SAP transactions related to vehicle handovers, returns, maintenance, and fuel orders, ensuring timely and accurate processing.
• Monitoring fuel stock & preparing the monthly consumption report .

Communication and Coordination:

• Maintain effective communication with vehicle users, repair workshops, and suppliers through phone and email.
• Proactively follow up with vehicle users to ensure timely and routine maintenance is conducted.
• Arrange transportation services for Staff / Non-Staff employees.

Data Management and Administration:

• Provide efficient administrative support by collecting, entering, and maintaining vehicle-related data in SAP and Excel, including licenses, insurance, operation cards, driver licenses, and MVPI documents.
• Ensure all records and documentation are well-organized and readily available for audits and inspections.

Incident Management:

• Coordinate with the Insurance department and relevant stakeholders to manage accident cases, ensuring clear communication and resolution until closure.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies