OFFICER, PURCHASING

Job Purpose

Obtain goods and services required by the organization in a timely manner.  Develop local and foreign sources of goods and services.

Key Accountability Areas

Purchase Request:

• Check and verify purchase requisitions.  Obtain clarifications from end-users as required and recommend possible alternatives, taking into consideration quality, commercial benefits, and delivery.

Purchase Orders creation and follow-ups:

• Understand the needs, Identify the source, send RFQs / tenders, get price proposal from approved & new sources.
• Organize meetings with end-users and suppliers, arrange technical visits as necessary, and complete negotiation requirements.
• Prepare commercial comparison & recommendation, taking into consideration the technical and commercial aspects such as specifications, quality, delivery time, technical remarks, historical detail, and prices.
• Convert purchase requisitions to purchase orders, taking into consideration the technical and commercial approved recommendations and follow for approvals. 
• Issue purchase orders and follow with suppliers for the fulfillment of the requirement.
• Verify receipt/completion of purchase orders.  Issues such as quality, quantity, shipment errors, etc. must be resolved through the proper channel.
• Process payments of purchased goods and services as per agreed terms.
• Source-out and develop suppliers for a sustainable supply of goods and services.

Reporting:

• Prepare and archive reports.  Publish reports / documents that must be circulated.  

Compliance:

• Ensure implementation of management systems; adhere to quality, safety, and environmental policies.

Role Accountability

HR Proficiency:

• Collaborate with teams to get the work effectively achieved. 
• Ensure effective communication with peers and managers, and show openness to directions and feedback.

Delivery:

• Execute the planned activities to meet the operational and development targets as per delivery schedules. 
• Use resources effectively to achieve objectives within efficient cost and time.

Problem-Solving:

• Solve any related issues arise and escalate any complex operational problems.

Quality:

• Follow quality requirements and specifications for products or processes or related activities.

Business Process & Compliance:

• Execute and comply related tasks as per defined policies, procedures, and work instructions. 

Safety:

• Adhere to all Safety procedures and regulations.

Academic Qualification

Work Experience

Technical / Functional Competencies