Purchasing Engineer, Facility Management | alfanar Electric

Job Purpose

Perform and improve the procurement process, ensuring cost-effectiveness, quality, and timely acquisition of materials. Enhance strategic sourcing, supplier relationship management, and continuous improvement initiatives to improve the efficiency and effectiveness of the purchasing function.

Key Accountability Areas

Understanding Requirements:

• Thoroughly comprehend the detailed requirements for each purchase request by aligning and coordinating with the requester or relevant BU technical teams.

Processing Purchase Requests:

• Skillfully manage the execution of purchase requests by processing RFx (RFQ, RFI) from the approved/qualified suppliers on the identified source list.
• Negotiate for optimal purchase conditions, considering the required specifications, delivery time, and cost elements.

Materials and Supplier Management:

• Proactively initiate alternative materials specifications based on market availability, involving the related BU technical teams.
• Compare quotations using the approved comparison form, carefully considering the best commercial and delivery terms.
• Identify selected suppliers with the active involvement of BU technical teams/requester and issue purchase orders based on supplier winner criteria.

Purchase Order Process:

• Ensure that the Purchase Order includes all necessary attached documents (quotations, communications, etc.).
• Adhere to the alfanar PO approval matrix to obtain a final approved order.
• Send approved purchase orders to suppliers and diligently follow up to receive order acknowledgment.
• Follow the PO delivery schedule with suppliers and related departments (Inbound Logistic) until materials arrive, concluding the order by processing payment to the supplier.

Procurement Activities:

• Effectively contribute to various procurement activities (Sourcing, Development, Evaluation, contracting), coordinating closely with the related commodity head.

Vendor Information Management:

• Maintain Vendor master information meticulously, ensuring it is always up to date.

Non-Conformity and Supplier Relationship:

• Expertly manage the non-conformity process for rejected supplied materials, leading corrective/preventive actions with the involvement of other related departments (Quality, Store, Finance).
• Visit suppliers for necessary prequalification, evaluate and develop suppliers, and foster strong business partnerships by coordinating with the related commodity head and BU quality teams.

Role Accountability

HR Proficiency:

• Training of sub-ordinates and forming a team to get the work effectively.
• Provide leadership, coaching, and direction to subordinates in all aspects of their work.
• Delegate sub-ordinates in each respective assignment.
• Ensures fair distribution of tasks to maintain morale, motivation of subordinates.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Resolve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seeking automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Academic Qualification

Work Experience

Technical / Functional Competencies