Purchasing Specialist, Facility Managment | alfanar Electric

Job Purpose

To support the organization’s procurement operations by handling end-to-end purchasing activities, ensuring compliance with requirements, sourcing suitable suppliers, managing procurement documentation, and maintaining effective communication with internal stakeholders and external vendors.

Key Accountability Areas

Procurement Support:

• Providing efficient and accurate procurement-related services.
• Ensuring alignment with established procurement policies and procedures.

End-to-End Procurement Activities:

• Handling all procurement tasks within the assigned business area from initiation to completion.
• Preparing RFQs/ITTs, receiving quotations, analyzing offers, and identifying the most suitable awarding option.

Supplier Sourcing & Contracting:

• Identifying and registering new suppliers based on business needs.
• Preparing comparison sheets, negotiating commercial and contractual terms, and completing contract documentation and purchase orders.

Independent Task Execution & Issue Handling:

• Carrying out tasks with direct communication to business units and minimal supervision.
• Addressing supplier-related issues and ensuring accuracy in invoicing and documentation.

Stakeholder Relationship Coordination:

• Maintaining professional communication with internal teams and external suppliers.
• Supporting smooth and transparent interactions among all involved parties.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies