Purchasing Specialist , Cables | alfanar Electric

Job Purpose

This position exists to performing purchase orders, status report and coordination activities efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key Accountability Areas

Purchase Order Processing

• Prepare and issue purchase orders based on approved requisitions.
• Verify order details, including pricing, delivery terms, and specifications.
• Follow up with suppliers to confirm order acceptance and delivery schedules.

Supplier Coordination

• Communicate with suppliers to obtain quotations and clarify technical or commercial details.
• Assist in sourcing alternative suppliers to meet quality, cost, and delivery requirements.
• Maintain supplier contact details and update vendor information in the system.

Material Delivery Follow-Up

• Track and monitor the status of deliveries to ensure timely arrival.
• Coordinate with logistics and warehouse teams for receipt and inspection of goods.
• Address and resolve basic delivery discrepancies in coordination with suppliers.

Documentation and Compliance

• Ensure that purchasing activities comply with internal policies and external regulations.
• Maintain complete and accurate procurement records for auditing and reference purposes.
• Support the preparation of periodic purchasing reports.

Cost and Quality Support

• Assist in identifying cost-saving opportunities through supplier negotiations or process improvements.
• Support supplier evaluation activities by providing relevant performance data.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies