Purchasing Specialist | alfanar Electric

Job Purpose

To support purchasing operations activities by coordinating procurement transactions, processing purchase requests and orders, monitoring supplier performance, and ensuring timely availability of materials and services in compliance with company policies and operational requirements. 

Key Accountability Areas

Purchasing Operations

• Process purchase requests and purchase orders in accordance with approved procurement procedures and operational requirements.
• Coordinate with internal departments to ensure accurate understanding of material, service, and delivery requirements.
• Follow up with suppliers on quotations, order confirmations, delivery schedules, and shipment status.
• Monitor procurement transactions to ensure timely sourcing and availability of required materials and services.
• Support execution of purchasing activities while ensuring compliance with approved budgets and procurement policies.

Supplier Coordination & Support

• Coordinate with approved suppliers regarding pricing, delivery timelines, documentation, and operational requirements.
• Support supplier evaluation activities by monitoring supplier performance related to quality, delivery, and responsiveness.
• Assist in resolving supplier-related issues including delivery delays, quantity discrepancies, and documentation concerns.
• Maintain professional relationships with suppliers to support operational continuity and procurement efficiency.

Documentation & System Administration

• Maintain accurate purchasing records, procurement documentation, contracts, quotations, and supplier information.
• Update procurement transactions and purchasing data within ERP/SAP systems accurately and timely.
• Ensure all procurement documentation is properly maintained and aligned with audit and compliance requirements.
• Prepare purchasing reports, order tracking updates, and procurement status summaries as required.

Process Improvement & Compliance

• Support implementation of procurement process improvement initiatives to enhance operational efficiency and service levels.
• Ensure compliance with company procurement policies, procedures, and delegated authority requirements.
• Coordinate with finance, warehouse, and logistics teams to support smooth procurement and payment processes.
• Support continuous improvement initiatives related to purchasing operations, supplier coordination, and procurement reporting.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies