SPECIALIST, PURCHASING

Job Purpose

Handle procurement processes, negotiates contracts, and manage relationships with suppliers to ensure cost-effective and timely acquisition of goods and services.  Source-out and develop local and foreign markets to meet the demands of the organization.

Key Accountability Areas

Purchase requisitions delegations

1.     Check purchase requisitions and delegate it to members of the procurement team
2.     Follow and supervise the procurement team members in fulfilling their tasks in a timely manner and providing the support they might require
3. Purchase Orders creation and follow ups
4.     Research market for new strategic projects requirements and identify the best reliable sources 
5.     Organize  attend technical and commercial discussions with suppliers 
6.     Verify the documents and create vendor in system 
7.     Review history identify and recommend the best sources to send RFQs  tenders to get price proposal
8.     Review offers and history analyze and negotiate with suppliers to finalize the commercial comparisons  recommendations and process for the approvals with the authorities and committees
9.     Prepare commercial comparison of strategic items taking into consideration the technical and commercial aspects such as specifications quality delivery time technical remarks historical detail and prices
10.     Convert purchase requisitions to purchase orders taking into consideration technical and commercial recommendations and follow for approvals 
11.     Follow with suppliers for the fulfillment of the issued PO in accordance with the organizations requirements
12.     Verify receipt  completion of purchase orders  Issues such as quality quantity shipment errors etc must be resolved through the proper channel
13.     Process and coordinate for payments needs such as advance Collection  letter of credits
14.     Create check and verify Letter of Intent contractual agreements with suppliers
15.     Conduct supplier evaluation on a predetermined interval according to KPI

Reporting

    Prepare and archive reports  Publish reports  documents that must be circulated  

Compliance

    Ensure implementation of management systems adhere to quality safety and environmental policies

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies