SPECIALIST, PURCHASING

Job Purpose

Handle procurement processes, negotiates contracts, and manage relationships with suppliers to ensure cost-effective and timely acquisition of goods and services.  Source-out and develop local and foreign markets to meet the demands of the organization.

Key Accountability Areas

Purchase requisitions delegations:

• Check purchase requisitions and delegate it to members of the procurement team.
• Follow and supervise the procurement team members in fulfilling their tasks in a timely manner and providing the support they might require.

Purchase Orders creation and follow-ups:

• Research market for new, strategic, projects requirements and identify the most reliable sources. 
• Organize & attend technical and commercial discussions with suppliers. 
• Verify the documents and create vendor in system. 
• Review history, identify and recommend the best sources to send RFQs / tenders, to get price proposal.
• Review offers and history, analyze and negotiate with suppliers to finalize the commercial comparisons & recommendations, and process for the approvals with the authorities and committees.
• Prepare commercial comparison of strategic items taking into consideration the technical and commercial aspects such as specifications, quality, delivery time, technical remarks, historical detail, and prices.
• Convert purchase requisitions to purchase orders, taking into consideration technical and commercial recommendations and follow for approvals. 
• Follow with suppliers for the fulfillment of the issued P.O. in accordance with the organization’s requirements.
• Verify receipt / completion of purchase orders.  Issues such as quality, quantity, shipment errors, etc. must be resolved through the proper channel.
• Process and coordinate for payments needs such as advance, Collection & letter of credits.
• Create, check, and verify Letter of Intent, contractual agreements with suppliers.
• Conduct supplier evaluation on a pre-determined interval according to KPI.

Reporting:

• Prepare and archive reports.  Publish reports / documents that must be circulated.

Compliance:

• Ensure implementation of management systems; adhere to quality, safety, and environmental policies.

Role Accountability

HR Proficiency:

• Training of sub-ordinates and forming a team to get the work effectively.
• Provide leadership, coaching, and direction to subordinates in all aspects of their work.
• Delegate sub-ordinates in each respective assignment.
• Ensures fair distribution of tasks to maintain morale, motivation of subordinates.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Resolve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seeking automations opportunities as much as possible.

Academic Qualification

Work Experience

Technical / Functional Competencies