SR.SPECIALIST, BUSINESS PLANNING

Job Purpose

Building company’s long-term & short-term business plans, and by following up on the implementation and monitoring of these plans, enhance the company oversight and ensure that all are on track to achieve the company strategies and operational excellence.  

Key Accountability Areas

Meeting Management

• Manage and activate meetings, including committees and working groups.
• Arrange a fixed yearly calendar with agendas.
• Take and write meeting minutes during meetings.
• Review and present minutes and pending or due actions.
• Upload, publish, and archive agendas, minutes, and supporting files/documents.

Project and Business Plan Activities

• Develop and implement strategic plans to support business objectives.
• Follow up on consistency and track the progress of projects and annual business plans.
• Monitor and guide the execution of projects to ensure delivery on time, within scope, and within budget.
• Apply required modifications to annual business plans and proceed to final approval.
• Track and report the progress of approved plans and projects, identify areas for improvement, and ensure continuous progress.
• Identify and implement process improvements to enhance efficiency and effectiveness.
• Ensure that project quality standards are met and obtain necessary approvals from project sponsors.
• Archive the approved annual plan in soft and hard copy.

Reporting and Dashboards

• Monitor dashboards for all activities related to business and service units.
• Create monthly reports to management for each business or service unit.
• Support development of sales, operations, and financial reports and related tools to effectively monitor performance.
• Prepare and present reports on project status, performance metrics, and business planning activities.

Stakeholder Engagement

• Collaborate with stakeholders to ensure their needs and expectations are met, and maintain effective communication throughout the project lifecycle.

Task and Decision Management

• Register and present tasks and decisions.
• Review, follow up, and update the status of actions taken.

Risk Management

• Identify and mitigate risks that could impact the successful execution of business plans and projects.

Performance Tracking and Reporting

• Track and report on the performance of business plans and projects using key performance indicators (KPIs) and metrics.
• Provide regular updates to stakeholders on project status, progress, and any issues or risks.

Working Groups and Committees Activation

• Initiate and establish working groups between related parties to control consistent processes and results.
• Set an initial calendar for reviewing and evaluating annual business plans with the related committee or top management.
• Prepare and publish internal special tasks, PMO, and committees activation memos.
• Prepare the primary template of the annual business plan for business and service units.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Work Experience

Technical / Functional Competencies