Tendering Manager - Physical Security Systems | alfanar Electric

Job Purpose

Lead the process of responding to requests for proposals (RFPs) and invitations to tender (ITTs) from potential clients or customers. Coordinate and manage the tendering process, ensuring that proposals are well-prepared, compliant with client requirements, and submitted on time. Securing new business opportunities and contracts.

Key Accountability Areas

Strategic Approach and Business Development:

• Present Alfanar as a solution provider rather than a product supplier and effectively target customers with the full portfolio of products.
• Extend the company's portfolio to increase opportunities in coordination with marketing product managers and factories.
• Support the marketing team to enhance marketing tools.
• Assist in business analysis and other departmental development work.

Tender Management:

• Manage and monitor all incoming enquiries/tenders effectively.
• Plan tender milestones and monitor deadlines.
• Coordinate and follow up with proposal team members and activities.
• Verify and quality control cost and price calculation tools.
• Lead proposal review and approval routines.
• Analyze and coordinate answers to customer questions and participate in negotiations.
• Responsible for ultimately producing winning proposals according to customer requirements.
• Leading the negotiation during the bidding stage to arrange the best offers from suppliers.
• Develop tender tools to support the business and maintain up-to-date databases.

Pre-Sales and Product Development:

• Support the pre-sales process, product development, and pre-research scope.
• Analyze and evaluate customer Requests for Proposals.
• Project Management and Coordination:
• Control project budget and delivery by coordinating with all related functions (Design, supply chain, project management, account, etc.).

Knowledge Management:

• Maintain a Lessons Learned database from existing projects.

Role Accountability

HR Proficiency:

• Ability to recruit, recognize and cultivate high performers and expose them in order to create a robust second line of management.
• Ability to recognize low performers and guide them to improve or release them.
• Ability to treat subordinates equally without any discrimination.
• Assessment criteria of subordinates is performance that leads to planned results.
• Ensure availability of delegation of authority matrix to have sufficient delegations as per company policy.

Responsibility:

• Must take full responsibility for his operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines.
• Able to anticipate problems and make the necessary proactive steps to prevent them
• Ability to take necessary and proper timely decisions.

Delivery:

• Deliver the required results in timely manner with required quality and cost.
• Making a Tangible Difference:
• Must make a tangible difference to his area of operation. and exceed business expectations.

Business Planning and Performance:

• Able to transform the corporate goals into business plans.
• Able to Plan, follow-up and execute those plans, whether they are annual or development plans.
• Monitor the plan performance and initiate action to strengthen results and take the corrective action accordingly.
• Provide periodic work progress reports.
• Responsible for monitoring and controlling budgets and expenses to achieve the optimum cost efficiency.

Organizational Development:

• Develop the organizational structure according to the current requirements taking into consideration future and development plans.
• Ensure availability of job descriptions for all job roles and deployment.

Business Process Improvements:

• Develop, coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
• Should be conversant and able to navigate through IT solutions especially those relevant to his job and business.
• Promote the automated systems and using them fully, to spread its culture.

Quality:

• Quality is considered as alfanar’s prime competitive advantage as such, managers are expected to act accordingly.

Adaptation:

• Adapt to new and alternative techniques, technologies, management structures, and business models.

Health, Safety and Environment:

• Ensure a safe, secure, and legal work environment as per the standard regulations.

Academic Qualification

Work Experience

Technical / Functional Competencies